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Preparing for Promotion Presented by: Michelle Cloutier, M.D. & Robert Greenstein, M.D. Initial steps: Knowledge of the track Review appointment letter chairman (with a neutral party) Clarify partition of time and effort, document and save any changes with correspondence Performance reviews need to be your responsibility to arrange, collect, document, and save. (Especially from peers, students, and residents. Send copies to Chairman for future reference) Timing of Promotion: Consider potential delays when changing tracks. Maintain a current list with addresses of potential people to write letters on your behalf in time. Insist on obtaining student evaluations when conducting teaching sessions Promotion Process: Understand the criteria for promotion in your specific track Each year continually: collect and assess the quality/quantity of evaluations update your CV (see "Model CV") review your progress Year 3: Assess progress Year 5 (May): Respond to Chairman's request for a letter outlining your accomplishments Year 5 (July): Your letter & evaluations are reviewed by departmental Senior Appointment and Promotions Committee which makes a recommendation to Chairman to put you up for promotion or not. Year 5 (August): Chairman reviews Committee recommendation with individual for joint decision regards moving forward or not. If yes, then a list of references is developed (internal faculty, external faculty, and students). You should contact all potential persons personally and inform them that they may be contacted. Tell the University SAPC individuals specifically NOT to contact if appropriate. Year 5 (September): Chairman composes a supportive letter on your behalf to the SAPC. This is derived in large measure from your submitted letter and materials. These materials may include reprints, abstracts, references etc. Year 5 (September-April): SAPC reviews materials, solicits additional data/letters and votes on nomination. Our departmental representative on the SAPC cannot serve as your advocate and does not vote upon your nomination. Summarized by F. DiMario